Board minutes accepting a secretary's resignation

  • Quick and easy to complete
  • Compliant with the Companies Act 2006 and the model articles of association
  • Customisable for your needs

Use these board minutes accepting a secretary's resignation as part of your company's internal process if your company secretary resigns from their post. They are for use by companies which have the model articles of association.

Your directors should formally accept any resignation by your company secretary. One straightforward way to do this is at a board meeting. Use these minutes to document your company’s acceptance of a secretary’s resignation and comply with your legal record keeping obligations.

If your company secretary resigns and you have accepted their resignation by using these board minutes, you must also file the correct form at Companies House and amend your register of secretaries.

Q&A

  • When should I use this document?

    You should use these board minutes if your company secretary hands in their notice to record your directors' acceptance of it. They are designed for companies which use the model articles of association and have more than one director.

    You can check your company's articles of association if you are not sure whether you have the model articles or not. Your entry on the Companies House register will tell you.

    If your company does not have the model articles, or if you have a shareholders' agreement, check if they say anything about the process for accepting a secretary’s resignation. You must follow whatever process they prescribe.

  • What does this document cover?

    These board minutes include all the resolutions your directors need to make when accepting the resignation of your company secretary. They include resolutions to:

    • accept the resignation from the appropriate date; and

    • carry out the next steps required to complete the proper paperwork.

  • Why do I need this document?

    These board minutes accepting the resignation of your company secretary are important to record your directors' decision about the matter. The law requires you to keep minutes of your board meetings. It is a criminal offence not to, punishable by a fine.

    Using this document to generate a bespoke set of board minutes and keeping a copy for your records is a simple way to comply with your legal obligations, and avoid any dispute about the date and circumstances in which your company secretary resigned.

  • Where can I find out more?

    For further guidance on what to do if your company secretary hands in their notice, see Process for removal or resignation of a company secretary.

    For the other documentation you need to complete to finalise the process, including the right form to fill in and send to Companies House, see Filing and record keeping if a company secretary leaves.

    If your directors would rather deal with the resignation by circulating a written resolution for approval, you can use Written board resolution accepting a secretary's resignation.

    If you only have one director, use Sole director resolution accepting a company secretary's resignation.

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