Step-by-step guide to completing and filing a confirmation statement via the paper form

  • Detailed screenshots and guidance for completing the paper confirmation statement
  • Helps you to avoid mistakes in your confirmation statement
  • Clear and easy to understand

A confirmation statement is an annual statement providing a snapshot of the status of your company. It contains details about your business activities, your shares, your shareholders and your PSCs. Every company must file a confirmation statement at Companies House every 12 months.

A confirmation statement can either be filed online or in paper form. This guide will help you to complete the hard-copy paper confirmation statement.

Note, online filing is the quickest and cheapest way to file your confirmation statement. The fee for filing your confirmation statement online is £13, whereas it costs £40 to file by the paper form.

Failing to file your confirmation statement on time is a criminal offence committed by your company, its directors and any other officers responsible. The offence is punishable by a fine, or more commonly by Companies House commencing proceedings to strike your company off the register entirely. It is therefore crucial to file your confirmation statement properly and on time.

Q&A

  • When should I use this document?

    You should use this step-by-step guide to help you complete and file a paper form confirmation statement.

    Note, online filing is the quicker and cheaper way to file your confirmation statement. The fee for filing your confirmation statement online is £13, whereas it costs £40 to file by the paper form.

  • What does this document cover?

    This document contains detailed guidance on every box and every page you will need to complete in order to file your paper form confirmation statement. The guide includes screenshots of the form, so that you can be sure you are inserting the correct information in the right places, and leaving the right sections blank.

  • Why do I need this document?

    This document can help you to avoid errors when completing the paper form confirmation statement. At best, these errors will result in queries from Companies House and delays to your confirmation statement being accepted for filing. At worst, mistakes can lead to you filing incorrect details about your company, which will not necessarily be flagged or noticed by Companies House. Any errors you make when filing a confirmation statement cannot will be permanently recorded on the Companies House public register, and can only be corrected with subsequent filings. These corrective filings will also show in your public filing history. Your errors will therefore be visible to any potential investors, buyers, customers and suppliers who are carrying out due diligence on your business or looking at your public filing history. It is therefore best to get things right first time.

    Furthermore, failing to file your confirmation statement on time is a criminal offence committed by your company, its directors and any other officers responsible. The offence is punishable by a fine, or more commonly by Companies House commencing proceedings to strike your company off the register entirely.

  • Where can I find out more?

    For detailed Q&A guidance on filing your company’s confirmation statement, see Confirmation Statement.

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